Peppol (Pan-European Public Procurement On-line) is a European agreement system that allows companies and government institutions to exchange electronic documents, such as invoices, with one another. Those who choose Peppol work securely, quickly and efficiently. It is also possible to receive and process electronic invoices via Peppol in Blue10. In this blog, we will tell you more about it.
Why does Peppol exist?
Peppol allows companies and governments to exchange electronic documents in a standardised way. Each (European) country has its own standards for sending and receiving (e)-invoices. With Peppol, these standards are defined and document exchange is a lot easier, faster and safer.
Exchanging invoices via Peppol is mandatory for companies and the government in Belgium from 2026. Within the Netherlands, there is currently only an obligation for all government organizations to be able to receive and process e-invoices with Peppol.
Want to know more about the developments around Peppol? Read more here.
What are the benefits of working with Peppol?
Save time: incoming invoices are immediately processed and entered into your accounting system;
Work safely: because both sender and receiver are identified, you can be sure that documents end up in the right place. Ghost invoices are excluded and the risk of a data leak is zero;
Fewer accounting errors: no need for manual sorting out required due to direct processing;
Easy invoicing: Peppol’s standards allow companies and governments around the world to exchange data. Before the document is sent, it is already clear what data is required, eliminating incomplete documents.
Ready for the future: more and more companies are sending and/or receiving e-invoices due to the many advantages that come with them. We expect this to only increase in the future.
Processing Peppol invoices in Blue10
It is possible to receive your purchase invoices in the Blue10 service, when sent from your supplier via the Peppol network. Blue10 has an integration with a certified Access Point to receive the purchase invoices.
In the Peppol network, document exchange takes place via structured text lines, which we know as an XML file. Blue10 can process the following XML standards: Peppol BIS Billing v3, CreditNote UBL and Peppol BIS Billing v3 Invoice UBL. Since an XML file is not easily readable, Blue10 visualizes purchase invoices received via Peppol. After receipt, the document is available under ‘Booking’ because the invoice data have already been read in from the XML file.
In combination with an Enterprise subscription of Blue10, you can assign e-invoice templates to the document so that it is automatically booked in your accounting system.
Receiving purchase invoices via Peppol in Blue10?
If you want to receive purchase invoices via Peppol in the Blue10 service, a registration of your company on the Peppol network is required. You can arrange this via Blue10 and we will do this free of charge if you don’t already have (other) registration on the Peppol network. Are you interested in this? Then contact Customer Support.
The image above shows the path an e-invoice takes through Peppol.
Frequently asked questions
How can I request a Peppol ID?
In order to receive documents via Peppol in Blue10, each company requires a separate Peppol ID. Users with an administrator role can request this ID in Blue10.
Follow the steps below in Blue10 to request a Peppol ID:
1.Go to Settings and click on Inbox settings.
2. Select the desired company.
3. Click on the “Request Peppol receiver ID” button. A new window will open.
4. Please enter the following details in this window:
– Trade name
– Chamber of commerce number
– VAT number
5. Click on Submit.
Blue10 will then receive the request and contact you to complete the registration process. Other administrators of the relevant Blue10 environment will be notified of the request.
Does the company already have a Peppol ID? If so, the ID will be visible instead of the “Register Peppol ID” button.
Where can I view my Peppol ID?
You can find your Peppol ID in Blue10 via Settings > Inbox settings. On this page, you can view the Peppol ID for each company.
Don’t have a Peppol ID yet? No problem – you can request one directly on the same page by clicking the “Request Peppol receiver ID” button. The request applies to each company, as a unique ID is required for each company.
To request a Peppol ID, you need administrator rights in Blue10.
Which access point does Blue10 use?
The integration for processing Peppol documents in Blue10 is done through Tickstar.
I am already registered somewhere to receive Peppol invoices. What should I do?
You can only register one administration to receive documents through Peppol. Every situation and solution is different. Please contact support@blue10.com to discuss your specific question.
Can I receive an attachment with a Peppol invoice?
It is possible to receive an attachment with a Peppol invoice. If an attachment is sent, it will be visible in Blue10 under the “Attachments” tab. For Exact Online, this attachment is also sent to the accounting systems. For other accounting systems, the attachment is only available in Blue10.
Will I receive a notification when invoices are received through Peppol in Blue10?
Peppol invoices are processed in the same way as a “regular” invoice that arrives in Blue10 by email. This means that no notification is sent when an invoice is received via Peppol. However, the document history does show that the document was received through the Peppol network.
What does it cost to process Peppol invoices in Blue10?
The retrieval and processing of Peppol documents is supported by the Scan & Capture, SME and Enterprise subscriptions. Currently, a successfully processed Peppol document counts the same as a regular document from the document stock that comes with your subscription.
How does the link work after approval and booking with Exact Online of UBL invoices?
The document is posted in the same way as a regular PDF invoice. It is possible to code the cost rules in the Blue10 workflow, after which these rules are posted to the ERP system.
