Settings

Creating New Company – Exact Online

To make a booking, you must make a link between Blue10 and Exact Online. In Blue10 you must create a company for linking Blue10 to the relevant administration in Exact Online. Your suppliers and other master data are then retrieved so that you can use them in Blue10. 

Step by step we explain how to create a new company in Blue10:

  1. Click to Settings and choose Companies.
  2. Click on New Company.
  3. In the field; Name in Blue10, enter the name (or shortname) of the administration. This name is visible for every user in Blue10. The name can be up to 16 characters and cannot contain any spaces and/ or punctuation marks. After creating a company you cannot change this name anymore.
  4. Then select the Accounting system Exact Online from the dropdown menu.
  5. Go through the settings to create a link between Blue10 and Exact Online:

    • Server country: Choose in this field for the country where your Exact Online administration is hosted.
    • Exact Online Administrator number: Enter the administration code of the administration where the invoices are posted.
      Tip: In Exact Online you will find this number at the top left next to the name of the administration. 
    • Purchase journal: Dit is het nummer van het inkoopboek waarin je inkoopfacturen wil gaan boeken.
      In Exact Online vind je dit nummer terug bij Financieel > Boekingen > Aanmaken. Het gaat om het nummer voor het Inkoopboek.
    • Sales journal Dit is het nummer van het verkoopboek waarin je verkoopfactuur wil gaan boeken.
      In Exact Online vind je dit nummer terug bij Financieel > Boekingen > Aanmaken. Het gaat om het nummer voor het Verkoopboek.
  6. After completing the above information, click on Connect to Exact Online. You will then arrive at the Exact Online login page. Enter your login data from Exact Online to make the link.
    Take Note: If you are already logged in to Exact Online, it is not necessary to fill in your login details for linking the administration. After clicking Connect to Exact Online, Blue10 automatically creates the link with the administration.
  7. Check if the link is succesvol when you retun to Blue10. If the link is succesvol, you will see the text: The entered credentials are valid.
  8. Go through the other settings to make the link with your working method. Make sure the settings match the settings in Exact Online.
    • Add PDF to posting: Set YES to view the invoice in PDF format when you make the booking in Exact Online.
    • Encode on cost center: Set to YES to encode Cost Centers.
    • Encode on cost unit: Set to YES to encode Cost Units.
    • Code on project: Set to YES to encode Projects.
    • Code on project expenses: Set to YES to encode Project Expenses.
    • Code on articles: Set to YES to encode Articles
    • Target journal logistics invoices: Enter the number of the journal for logistics invoices here.
      In Exact Online you can find this number in Financial > Bookings > Create. This is the number for the Journal logistics invoices.
    • Code on quantities: Set to YES to encode Quantities. 
    • Code on period: Set to YES if you sometimes book in a different period than the period in which the invoice date falls.
    • Code on deferred cost: Set to YES to encode Deferred charges.
    • Code on asset: Set to YES to encode the Cost on Assets.
    • Encode on VAT % non deductible: Set to YES to encode Non-deductible VAT.
    • Standard currency: Enter the number of the standard creditor account.
      Tip: In Exact Online you can find this under Master data> Journals> Click on desired diary> General ledger account.
  9. Finally click Save and Close to transfer the data from Exact Online.

Do you have any questions? Please contact our Customer support. We are happy to help you!